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Steering committee and project group

Actors

The Cycle Superhighway Collaboration is structured by having a steering committee, a project group and a joint office, which operates as the facilitating organ. The steering committee and the project group are positioned by representatives from the municipalities in the collaboration, along with representatives from the Capital Region and observers from the Danish Road Directorate and the Local Government Denmark (KL).

• Steering committee
  The Cycle Superhighway Collaboration’s focus and strategy are set by the steering committee, which is typically positioned by heads of traffic in the municipalities.
• Project group
  The project group is typically positioned by traffic planners from the municipalities. Their main tasks are to qualify the professional contents from the office and to execute the local implementation of cycle superhighways within their administrative areas.

The Collaboration does not have a politically assigned steering committee. However, there is tradition for hosting an annual Mayors’ meeting with all the collaborating municipalities and the Capital Region to discuss future progress and foothold.

Meeting structure

• Steering committee meetings
  Steering committee meetings are held 3-4 times a year. At the meetings decicions are made about the focus and priorities of the collaboration. The steering committee holds decision power.
• Project group meetings
  Projecy group meetings are held 2-3 times a year. The objectives of the meetings are knowledge sharing and to discuss and qualify development projects.

In addition to project group meetings, the members of the project group also participate in other project groups under special circumstances:

• Annual route meetings for established cycle superhighways
  Project group members from municipalities that have implemented a cycle superhighway participates in an annual route meeting, where maintenance, development, and possible upgrades on the route are dicussed.
• Coordinating route meetings
  Project group members also attend coordinating route meetings, which are aimed at setting the frame for development and implementation of a future cycle superhighway, or to screen a potential new route.

• Working group meetings
  Other joint development projects such as updating the common concept or a new cycle superhighway account takes place in working groups, and is typically also staffed by project group members. The steering committee approves the initiation or implementation of a project with an associated working group.
• Online knowledge sharing sessions
  Knowledge sharing is an essential part of the Collaboration’s practice. The Cycle Superhighway office hosts multiple online knowledge sharing sessions, where internal and external participents are invited to share new and interesting perspectives, or to present experiences from projects they are working on.
• Study trips
  The Cycle Superhighway Collaboration arranges a study trip for volunteers from the steering committee and the project group every two to three years, to explore new perspectives and to develop the internal professionalism.

Funding the Collaboration

In Denmark cycle infrastructure is mainly on municpal roads and the municipalties holds road authority. The Cycle Superhighway Collaboration focus on regional cycle development and infrastructure and that is why the Collaboration is a cross-municipal cooperation.

The municipalities fund the largest parts of the Collaboration’s shared expenses, however, co-funding from the Danish State and the Capital Region plays a vital role.

The Capital Region co-funds the coordination of the Collaboration, including the presence of a Cycle Superhighway office. State funding pool has help co-financed the implementation of the first 16 cylce superhighways in the Capital Region.

Funding	Coordination	Implementation
Municipality level	The municipalities in the Collaboration co-funds the Office with approx. 0.8 DKK per citizen per year, per municipality – approx. 1.5 mio DKK/year for all municipalities ind the collaboration.	The municipalities co-fund, implement and maintain cycle superhighways.
Regional level	The Capital Region co-funds the largest part of the Office – approx. 3 mil. DKK per year.
State level		The state can co-fund the implementation of cycle superhighways through bicycle pools – covering approx. 40-50 % of the municipalities’ costs. The State funds, implements and maintain State-owned cycle paths.

The Office

The Cycle Superhighway office facilitates, coordinates and ensures progress in the cooperation between municipalities, the Capital Region and external collaborators.

The overarching tasks are defined in a perennial project plan, prepared by the office and approved by the steering committee.

Organisation chart

The figure gives an overview of the primary actors in the Cycle Superhighway Collaboration and their level of participation.